E-Way Bill System User Manual – Offline Tool
GST
Dated:- 31-3-2018
Introduction of Goods and Services Tax (GST) across India with effect from 1st of July 2017 is a very significant step in the field of indirect tax reforms in India. For quick and easy movement of goods across India without any hindrance, all the check posts across the country are abolished. The GST system provides a provision of e-Way Bill, a document to be carried by the person in charge of conveyance, generated electronically from the common portal. To implement the e-Way Bill system, ICT based solution is required. Hence, as approved by the Goods and Services Tax (GST) Council, a web based solution has been designed and developed by National Informatics Centre and it is being rolled out for the use of taxpayers and transporters. The offline tool has been developed to generate the bulk e-way bills by the tax payers and transporters.
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Document 1
2018
RFid
NATION
TAX
MARKET
E-Way Bill
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TAX
MARKET
E-Way Bill System (Offline tool)
NIC
1. Introduction
1.1 Background
Introduction of Goods and Services Tax (GST) across India with effect from 1st of July 2017 is a very
significant step in the field of indirect tax reforms in India. For quick and easy movement of goods
across India without any hindrance, all the check posts across the country are abolished. The GST
system provides a provision of e-Way Bill, a document to be carried by the person in charge of
conveyance, generated electronically from the common portal. To implement the e-Way Bill system,
ICT based solution is required. Hence, as approved by the Goods and Services Tax (GST) Council, a web
based solution has been designed and developed by National Informatics Centre and it is being rolled
out for the use of taxpayers and transporters. The offline tool has been developed to generate the bulk
e-way bills by the tax payers and transporters.
1.2 Purpose and Intended Audience
This document aims to
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of various reasons. Second, the tax payers/transporters who want to
generate the e-way bills in one shot by entering the e-way bill details in one excel file as and
when order comes. And after finalization of the entries, including may be vehicle number,
generate the EWB number. This avoids making separate entries for each order in the EWB
system to generate the EWB Number.
In this process, the taxpayer or transporter opens the EWB portal and downloads the formats
provided under 'Bulk Generation Tools'. This tool has been provided on the demand of the tax
payers as alternative mechanism. This tool can be downloaded by the tax payer from 'Help->
Tools-> Bulk Generation Tools' option provided in EWB portal as shown below.
GOODS AND SERVICES TAX
E-WAY BILL SYSTEM
Home
Lawsâ–¾
Help â–¾
Searchâ–¾
Contact Us
Registration
User Manual
CBT
FAQS
Advertisement
Tools
Bulk Generation Tools
Welcome to Tax Payers and Transporters. Have a nice e-way bill operations
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ll JSON Preparation
Masters JSON Preparation
Vehicle No Updation JSON Preparation
Figure 2: Bulk Generation Tool- Attributes.
Note: Bulk Generation instructions have been provided in the tool itself.
After entering the required data in the downloaded formats provided in 'Bulk Generation Tools'
module, the tax payer or transporter logs in to the E-Way Bill system and uploads the file
containing the multiple requests for EWB. The system then generates the EWB number for all
these requests one-by-one and shows the result in table. Otherwise it shows error details. The
table details can be cut and pasted into user's system for further use and action.
3. Bulk e-Way Bill Generation
3.1 Preparing Bulk EWB request file
There are two methods for generating the Bulk EWB requests. First, the tax payers can prepare
User Manual
Release Date: 28/03/18, Version: 1.02
Page 7
NATION
TAX
MARKET
E-Way Bill System (Offline tool)
NIC
the Bulk EWB request file as follows.
a. In the bul
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le and allow to validate and convert
into JSON file.
It is not necessary to use this tool. The user can prepare similar tool or use first method and
use.
Sample for preparing Bulk EWB request file for generation of JSON file is given below for user
reference.
User Manual
Release Date: 28/03/18, Version: 1.02
Page 8
NATION
TAX
MARKET
E-Way Bill System (Offline tool)
E-WAY BILL SYSTEM
Are you a
Taxpayer
â’¸Transporter
GSTIN/Trans-
porter ID:
29BQSPA3829E124
ABC PVT LTD
Legal Name:
NIC
OLD AIRPORT ROAD
BANGALORE
Address:
Place:
Supply Type
Outward
Inward
Sub Type
Supply
Outward
Outward
SKD/CKD
Job Work
Job Work
Doc Type
Tax Invoice 1234
Bill of Suppl 6789
Doc No
Doc Date From OtherPartyName
04/03/2017 ABC PVT LTD
04/03/2017 XYZ PVT LTD
From GSTIN From Address1 From Address2 From Place From Pin Code From State
29BQSPA3829E124 OLD AIRPORT ROAD OLD AIRPORT R(BANGALORE 560090 KARNATAKA
29AAACG0569P1Z3 MG ROAD
560090 KARNATAKA
Challan 560099
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e
560090 KARNATAKA STEEL
560090 KARNATAKA STEEL
456765 KERALA
456765 KERALA
IRON
IRON PYRITES IRON PYRITES
Figure 3(b): Sample for EWB JSON Preparation (Part 2).
CGST
SGST
IGST
Amount Amount Amount
6102.000 6102.000
6102.000 6102.000
0.000
0.000
0.000
0.000
0.000 6210.000
0.000 6210.000
CESS
Amount Trans Mode level (Km)
0.000 Road
567
0.000 Road
567
Distance
Trans Name
Trans ID
Trans DocNo
Trans Date
Vehicle No
KA12KA1234
KA12KA1234
0.000 Road
456 BKP LTD
0.000 Road
456 BKP LTD
29AAACG8723H1ZG
29AAACG8723H1ZG
4567898
4567898
15/11/2017 KA123456
15/11/2017 KA123456
Figure 3(c): Sample for EWB JSON Preparation (Part 3).
3.2 Generating the EWB from bulk file
•
User logins to the e-way bill portal with his credentials.
•
Select the 'Generate Bulk' option in the 'e-Waybill' menu.
• On click of 'Choose file' button, the system will request to select the JSON file
•
Upload the EWB request file.
Errors List
• N
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IN1 – User: Tax Payer
Bulk Upload & Generate Eway Bill
Browse… No file selected.
E-WayBill_JSON.json Uploaded Successfully
Upload
SINO
Supply
Туре
Doc
No
Doc Date
Other
Party
Gstin
Supply State Vehicle No
No of
Items
FINE No
EWD Date
Valid Till Date
EWB
Status
Errors
Inward
12
24/03/2018 URP
ANDHRA
PRADESH
KA12AS1212
1 161029146088
3/28/2018
1:06:00 PM
3/29/2018
1:06:00 PM
Generated
Export to Excel
Figure 4: Uploading and Generating Bulk EWB
User Manual
Release Date: 28/03/18, Version: 1.02
Page 10
NATION
TAX
MARKET
E-Way Bill System (Offline tool)
NIC
4. Bulk Consolidate EWB Generation
4.1 Preparing Consolidated Bulk EWB request file
There are two methods for generating the Consolidated Bulk EWB requests. First, the tax payers
and transporters can prepare the Consolidated Bulk EWB request file as follows:
a. In Consolidated bulk EWB generation method, the request for trip sheet is accepted in the
JSON format.
b. Ensure
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not necessary to use this tool. The user can prepare similar tool or use first method and
use.
Sample for preparing Bulk Consolidated EWB request file for generation of JSON file is given
below for user reference.
User Manual
Release Date: 28/03/18, Version: 1.02
Page 11
NATION
TAX
MARKET
E-Way Bill System (Offline tool)
CONSOLIDATED E-WAY BILL FORM
29AAACG0569P1Z3
GSTIN:
ABC LIMITED
Name:
NIC
BANAGLORE
560090
Place:
Pin Code:
Vehicle No
Place*
Trans Mode*
State
KA12KA1234
BANGALORE
Road
KARNATAKA
KA12KA1234
BANGALORE
Road
KARNATAKA
E-Way Bill No*
121000000040
191000000041
Trans DocNo
Trans Date
02/03/2018
Figure 5: Consolidated EWB Sample Form
4.2 Generating the Consolidated EWB from bulk file
User logins to the e-way bill portal with his credentials.
• Select the 'Generate Bulk' option in the 'Consolidated EWB' menu.
•
On click of 'Choose file' button, the system will request to select the JSON file.
•
Upload the Consol
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Other Party Gstin
Supply State
Vehicle No
No of
Items
ENEND
EWD Date
Valid Till
Date
EWB
Status
Errors
1
Inward
123
02/03/2018
URP
ANDAMAN
KA12KA1234
AND NICOBAR
1
131028435988
2
Outward 123 02/03/2018 30EHFPS5910D9B1
GOA
Export to Excel
Generate
Exit
3/24/2018
12:49:00
PM
3/25/2018
12:49:00
PM
Generated
1
101028435989
3/24/2018
12:49:00
PM
3/25/2018
12:49:00
PM
Generated
Figure 6: Uploading and Generating Consolidated Bulk EWB.
5. Bulk Masters Generation
5.1 Preparing Bulk Masters request file
There are two methods for generating the Bulk Master requests. First, the tax payers and
transporters can prepare the Bulk Master request file as follows:
a. In bulk Master generation method, the request for trip sheet is accepted in the JSON
format.
b. Ensure the codes are included in the JSON for the parameters as specified in the code
list. Please refer to the code list in the excel file.
C. JSON file with multiple requests are allowed. Ho
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r reference.
GSTIN:
29AAACG0569P1Z3
E-WAY BILL PRODUCTS
Product Name
Measuring Unit
Description
HSN Code
CGST Rate
SGST Rate
IGST Rate
CESS
Cess Advol
KILO GRAMS
KILO GRAMS
STEEL
IRON
10063020
10063010
1.000
1.000
2.000
2.000
2.000
1.000
1.000
2.000
2.000
2.000
KILO GRAMS
COTTON
10063022
1.000
1.000
2.000
2.000
2.000
STEEL
IRON
COTTON
GSTIN:
29AAACG0569P1Z3
Reg/UnReg
Reg
GSTIN
29AMRPV8729L1Z1
UnReg
29AAACG0569P1Z3
GSTIN:
Reg/UnReg
GSTIN
29AMRPV8729L1Z1
Reg
UnReg
E-WAY BILL CLIENTS
Legal Name
Address1
Address2
Place
PinCode
Mobile No
Email Id
State
Approximate
Distance
ABC PRIVATE LIMITED NEW BEL ROAD
NEW BEL ROAD BANGALORE
560090
9898989898 test@gmail.com
KARNATAKA
789
456
Legal Name
E-WAY BILL SUPPLIERS
Address1
Address2
Place
PinCode
Mobile No
Email Id
State
Approximate
Distance
789
560090
9898989898 test@gmail.com KARNATAKA
456
ABC PRIVATE LIMITED NEW BEL ROAD NEW BEL ROAD BANGALORE
User Manual
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ess accordingly.
E-WAY BILL SYSTEM
GSTIN:10BQSPA3829E1ZS – Legal Name : BIHAR_TX – User: Tax Payer
Bulk Masters
Select Option
Product
Oclient
Supplier
Transporter
GO
User Manual
Release Date: 28/03/18, Version: 1.02
Page 15
NATION
TAX
MARKET
E-Way Bill System (Offline tool)
E-WAY BILL SYSTEM
Upload Json File
GSTIN:10BQSPA3829E1ZS – Legal Name: BIHAR_TX – User: Tax Payer
Client Master – Bulk Upload
Choose File No file chosen
Upload
Generate
Exit
Figure 8: Uploading and Generating Bulk Master,
NIC
User Manual
Release Date: 28/03/18, Version: 1.02
Page 16
NATION
TAX
MARKET
NIC
E-Way Bill System (Offline tool)
6. Bulk Vehicle No Updation
6.1 Preparing Bulk Vehicle No Update request file
There are two methods for generating the Bulk Vehicle No update requests. First, the
transporter can prepare the Bulk Vehicle No update request file as follows.
a. In the bulk Vehicle No update method, the request for vehicle is accepted in the JSON
format.
b. Ensure
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not necessary to use this tool. The tax payer/transporter can prepare similar tool or use
first method and use.
Sample for preparing Bulk EWB request file for generation of JSON file is given below for user
reference.
User Manual
Release Date: 28/03/18, Version: 1.02
Page 17
NATION
TAX
MARKET
E-Way Bill System (Offline tool)
UPDATION OF EWAYBILL VEHICLE NUMBER (VER 1.0.0126)
29AAACG0569P1Z3
ABC LTD
GSTIN/Trans in:
Name:
BANGALORE
Place:
NIC
560090
KARNATAKA
Pin Code:
State:
E-Way Bill No *
Trans Mode *
Vehicle No
Trans Doc No
Trans Doc
Date
From Place *
From State
Reason for Updation *
123456789878 Road
KA12KA1234
345
03/01/2018 BANGALORE
KARNATAKA
Due To Break Down
987678765676 Rail
100987650923 Ship
76567
330-3456
06/01/2018 BANGALORE
13/01/2018 BANGALORE
KARNATAKA
KARNATAKA
Due To Transhipment
First Time
100045234388 Air
123478
13/01/2018 BANGALORE
KARNATAKA
Others
Remarks
Due to breakdown we are updating the
vehicle number
Due
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