Frequently Asked Questions on IMS
GST
Dated:- 23-9-2024
With the Introduction of Invoice Management System (IMS), the taxpayers interaction with invoices and business processes will change. This innovative feature empowers taxpayers to seamlessly accept, reject, or keep invoices pending in the system to avail later as and when required, streamlining the reconciliation process, and ensuring greater accuracy and efficiency in GST compliance. Frequently asked questions (FAQs) on IMS to get a better understanding of the new functionality.
Thanks,
Team GSTN
Frequently Asked Questions: Invoice Management System (IMS)
Sr No.
Question
Reply
1.
What is Invoice Management System (IMS)?
Invoice Management System (IMS) is a facility in GST system, where the invoices/records saved/filed by the supplier in GSTR-1/1A/IFF, can be accepted, rejected or kept pending by recipients in order to correctly avail ITC.
2
How can I access IMS?
IMS can be accessed using below p
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pending record and the invoices/records belongs to future tax period shall remain in IMS.
6
When will the documents be flown to IMS?
The documents will be available in IMS as soon as they are saved by the supplier in their corresponding GSTR-1/1A/IFF.
7
When can the recipient taxpayer take action on a record?
As soon as a supplier/ taxpayer saves an Invoice/ records in GSTR-1/1A/IFF, it is shown and is available to the recipient taxpayer in IMS for taking actions.
8
What all documents will not be made available in IMS but will be part of GSTR-2B?
Below records will not be part of IMS but will directly flow to GSTR-2B:
* Document flowing from the following forms:
* GSTR 5
* GSTR 6
* ICEGATE documents
* RCM records
* Document where ITC is ineligible due to:
* POS rules
* Section 16(4) of CGST Act
* Documents where ITC to be reversed on account of Rule 37A
9.
Who will have access to IMS functionality?
Taxpayers registered as normal taxpayers (incl
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s also been filed
12
Can I take actions multiple time on a document?
Yes, action can be taken multiple times on an invoice/record before filling of GSTR 3B. In case of multiple actions on a record, latest action will overwrite the previous action. However, the action taken will be frozen at the time of filing the corresponding GSTR-3B by the recipient.
13
What happens to the original record if the same record is amended by the supplier?
If original and amended record belongs to 2 different GSTR 2B return period, then it is mandatory to take action on original record and file the respective GSTR 3B before taking action on amended record (amended through GSTR-1/1A/IFF). In case if recipient take the action on amended record first then system will not allow to save the action in IMS.
In case both the original records and amended records belong to same period GSTR-2B, the action taken on amended records will prevail over the action taken on original record.
14
What will h
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r the cut-off dated of GSTR-2B. Saved records unless filed will be considered as “no action” committed and thus will flow as the status of the record that existed before saving for GSTR-2B generation.
16
What If I have taken an action on a document in saved status but the same is edited/changed by the supplier before filing his GSTR-1?
In case a saved record is edited before filing of GSTR-1 by the supplier, the amended record will replace the saved document in IMS and the action taken on such record by the recipient will be reset. Thus, the edited record will be available for recipient for fresh action in IMS.
Similarly, if a document is deleted before filing of GSTR-1/1A/IFF by supplier then such document will be removed from IMS also.
17
Will Reverse Charge document received from registered suppliers also form part of IMS ?
No, RCM invoices are not part of IMS but will continue
to be part of GSTR-2B as it is being reflected today.
18
As a taxpayer what all will I
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ill be made available in the IMS for action by the recipient.
20
What will happen to the documents in IMS on filing of GSTR 3B by recipient?
All the accepted/rejected records belonging to a particular GSTR-2B period will be removed from IMS on filing of GSTR-3B for that particular period.
21
What will happen to the documents kept pending in IMS?
Pending records will continue to be in IMS till the time of cut-off date as per section 16(4) of CGST Act, 2017.
Once records crossed the timeline prescribed in section 16(4) of CGST Act, it will be removed from IMS.
22
Can I download all the data available in IMS?
Yes, excel download facility is available to download the IMS data .
23
What is draft GSTR 2B?
GSTR-2B will continue to be generated on 14th of every month with the same logic as current GSTR-2B which will now be considered as draft GSTR 2B. This draft will consist of all the accepted / deemed accepted records and rejected records. Here, rejected records are
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ly taxpayers, GSTR-2B will not be generated for the months M1 and M2 of the quarter. However, GSTR-2BQ for the quarter (M1, M2 and M3 combined) will be generated on 14th of Q+1 month and re-computation of 2B will be allowed on or after 14th of Q+1 month till filing of corresponding GSTR-3B. The same logic as is there for monthly GSTR-2B / 3B will be applicable.
28
What will happen to GSTR- 2A?
GSTR-2A shall continue to be generated as it is.
29
Is it mandatory to re- compute GSTR 2B?
If there is any change made by recipient on IMS dashboard after draft GSTR 2B generation by system, it is mandatory to re-compute GSTR 2B
30
How to take an action on records available on IMS dashboard
* Action on Individual record: To take action on individual record, recipient can select the action by clicking on the radio button available at line-item level and then click on save button to save the action taken.
* Action on multiple records: To take action on multiple records in one g
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mpute GSTR 2B at the time of filing gstr 3B and take corresponding ITC in the GSTR 3B for Oct'24.
32
Can a supplier amend FCM invoice to RCM invoice and what will the impact on the ITC?
Yes, the supplier can amend an Invoice from FCM to RCM subject to the time limit as per GST law.
The system shall reduce the ITC of the amended FCM Invoice in case the said invoice was accepted by the recipient.
Further, the RCM invoice shall flow to GSTR 2B of the recipient.
33
Can the place of supply be changed by the supplier in the GSTR 1 and what will be the impact on the ITC?
Yes, place of supply can be changed by the supplier in the GSTR 1 subject to the time limit given in the GST law.
Further if the ITC become ineligible due to change in place of supply, then recipient should reverse the ITC in the Table 4B1.
34
What will happen if the recipient rejects the original Credit Note or upward amended Credit Note?
If the recipient rejects the Credit note and furnished the GSTR
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+ Full Amount
– Delta
Nil
Reject
Nil
Pending
Pending
Nil
Accept
+ Full Amount
– Delta
Nil
Reject
Nil
Pending
CN
Accept
– Full Amount
– Full Amount
Nil
Reject
Nil
+ Full Amount
Pending
Not Allowed
CNA
Upward
Accept
– Full Amount
Accept
– Delta
– Delta
Nil
Reject
Nil
+ Delta
Pending
NA
NA
Reject
Nil
Accept
– Full Amount
– Full Amount
Nil
Reject
Nil
+ Full Amount
Pending
NA
NA
Pending
Not Allowed
Not Allowed
CNA
Downward
Accept
– Full Amount
Accept
+ Delta
+ Delta
Nil
Reject
Nil
Pending
Nil
Reject
Nil
Accept
– Full Amount
Nil
Pending
NA
Not Allowed
Pending
Not Allowed
Not Allowed
RCM to Forward charge
RCM to FCM –
Inv/DN
Accept
+ Full Amount
+ Full Amount
Nil
Reject
Nil
Pending
Nil
RCM to FCM – CN
Accept
– Full Amount
– Full Amount
Nil
Reject
Nil
+ Full Amount
Pending
Not allowed
Not Allowed
FCM
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